How do I log employee sick leave? (Desktop)

Modified on Tue, 23 May 2023 at 12:35 PM

Plans:A Little Bit ShiftieVery Shiftie
Permissions:*EmployeeSchedule ManagerSystem ManagerFull Access 

You're on the Desktop version of this article. To view the Mobile version see How do I log employee sick leave? (Mobile)

*Line Managers will be able to log sickness for their employees regardless of their permission level

No matter what you do sometimes employees will be ill. We can't do much about that but we can help you to easily track and report on it. That's almost as helpful, right?

  1. Head over to the team page by clicking on the 'Team' icon on the left of your screen. 
  2. Find the team member you need to edit, either by scrolling through the list or using the search bar at the top of the screen to search, then click on them to open their profile. 
  3. Click the 'Absences' tab on the left of the screen.
  4. Click the 'Add Absence' button to start creating the sickness record for the employee.
  5. In the resulting form, select the date on which the employee's sick leave began, and whether it started in the morning or afternoon.
  6. If the entire period of sick leave is in the past select the final day on which the employee was unwell and whether they stayed off sick throughout the day or if they returned in the afternoon. If the employee only took one day off then the end date should be the same as the start date. 
  7. If the employee is currently on sick leave and you don't know when they will return you can leave the return date blank and add it later; the record will be created as currently ongoing.
  8. Next, choose the type of sickness that the employee has reported; this is stored so that you can report on it later.
  9. If you want to add a note against the record you can enter this in the 'Additional Details' field.
  10. Select whether the employee's absence should be paid or unpaid.
  11. Once you're happy with the record click to confirm at the bottom of the form.

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