How do I review timesheets? (Desktop)

Modified on Mon, 22 May 2023 at 04:03 PM

Plans:A Little Bit ShiftieVery Shiftie
Permissions:EmployeeSchedule ManagerSystem ManagerFull Access

You're on the Desktop version of this article. To view the Mobile version see How do I review timesheets? (Mobile)

It's all well and good assigning shifts to your team, but if you can't see if they showed up then you're back to square one. Instead, amuse yourself by reviewing their time entries to see exactly when they clocked in and out and to figure out how much to pay them. It doesn't get wilder than this.

Don't fancy having to manually approve every single entry? You're going to love auto-approval.

  1. Head over to the timesheets page by clicking on the 'Timesheets' button on the left of your screen. 
  2. Use the date selector at the top of the page to select the correct date range. To move to the date range immediately before or after the one you're viewing click the little left/right arrows either side of the date range display at the top of the screen.
    1. To choose a specific date range click on the range itself and select a day that sits within your required date range from the mini calendar that pops up.
  3. Once you're viewing the correct date range, search for the employee whose timesheet you want to review by scrolling through the list or using the search icon and filter menu at the top of the screen.
  4. Click on the relevant employee to view their time entries for the selected period.
  5. Here you'll see time entries for all of the shifts that the employee was scheduled for, as well as any unscheduled and in progress shifts. You can review the hours that they worked, the length of time they were supposed to have worked and how this compares to the reality, and any general shift details tied to the record.
  6. If you need to make any changes to the date, clock in and out times, job role, or break length you can edit them here by clicking on the relevant field and updating the details.
  7. Once you're happy that some or all of the entries are accurate you can use the tick boxes to the left of the entries to select them and then click the 'Confirm Time Entries' button at the top of the screen. The entries will be locked for editing so that you can't change anything by accident; if you do decide to make any changes you'll need to unlock them before you can do so.
    1. If you've edited a time entry but aren't yet ready to confirm it you can select the entry and click the 'Save Changes' button at the top of the page.

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